1. Purpose of this policy
This Privacy Policy explains how UUP handles personal information collected through its digital portal, including information relating to members, supporters, donors, event participants, party agents, volunteers and website visitors.
2. Information we may collect
Depending on how you use the portal, UUP may collect your name, phone number, email address, membership details, gender where required, county, constituency, ward, profile information, communication preferences, contribution and transaction references, event participation information and information you submit through forms. The portal may also record limited technical information such as pages visited, device type, browser, referral source and anonymized or hashed network identifiers for security and analytics.
3. Why we use personal information
UUP may use information to administer membership, organize party structures, coordinate agents and events, process and reconcile contributions, communicate official updates, manage projects, respond to enquiries, prevent abuse, secure the portal, maintain audit records and understand how the portal is being used.
4. Sensitive information
Political affiliation or opinions can be sensitive information. UUP will treat membership and related political-participation information with appropriate care and will limit access to authorized persons who need it for legitimate party functions.
5. Communications
Where you provide communication consent, UUP may send relevant party announcements, event reminders, membership information and other official updates by SMS, email or other approved channels. You may request changes to your communication preferences through the official party contact channels.
6. Payments and donations
M-PESA or other payment transactions may be processed by third-party payment providers. UUP receives transaction information needed to confirm, reconcile and report contributions. Payment providers process certain information under their own terms and privacy practices.
7. Sharing of information
UUP does not make member information publicly available merely because a person registers. Information may be shared internally with authorized party officials and service providers where necessary to operate the portal. Information may also be disclosed where required by applicable law, lawful process, audit, regulatory obligation or fraud and security investigation.
8. Data security
The portal uses access controls, secure password storage, session protection, prepared database queries, audit logs and other technical safeguards. No internet system is completely risk-free, so UUP will continue reviewing appropriate security measures as the portal develops.
9. Data retention
Information is retained only for as long as reasonably necessary for the purpose for which it was collected, legitimate party administration, financial reconciliation, dispute handling, audit requirements, security or applicable legal obligations. Records may be archived rather than immediately deleted where legitimate retention requirements apply.
10. Your choices and requests
You may contact UUP to request access to, correction of or other appropriate action regarding personal information associated with you, subject to identity verification and applicable legal or operational requirements.
11. Children and minors
The portal should not knowingly collect information from persons who are not legally eligible for the relevant party activity or transaction. Where age-specific rules apply, UUP may introduce additional verification or consent controls.
12. Cookies and analytics
The portal may use essential session cookies and first-party analytics to operate securely and understand aggregate usage. Additional third-party analytics or marketing technologies should only be enabled in accordance with the party’s approved settings and applicable requirements.
13. Changes to this policy
UUP may update this policy when the portal, party processes or applicable requirements change. The current version will be published on this page.
14. Contact
Privacy questions or requests should be directed to the official UUP contact details published on the Contact page.